The date the student officially notifies the Registrar’s Office of the withdrawal is the official date used to determine any financial adjustments. Tuition and mandatory fees are reduced according to the withdrawal schedule below. Any Federal Financial Aid or Military Tuition Assistance (TA) Benefits, a student is entitled to will need to be adjusted based on when the student withdraws. These adjustments will be calculated using the Federal Financial Aid Return of Funds Guidelines, until 60% of the enrolled term has passed. Once financial adjustments have been made any overpayment will be refunded to the student.
Online Undergraduate Completion and Masters Programs
| Through First Week of Classes | 100% Tuition Refund for both Dropped and Withdrawn Classes |
|---|---|
| After First Week of Classes | No Refund for Dropped or Withdrawn Classes |
Day and Evening & Weekend Programs
| Prior to First Day of Classes | 100% Tuition and Room/Board* Refund for both Dropped and Withdrawn Classes |
|---|---|
First Week of Classes |
90% Refund of Tuition and Room/Board* for Withdrawn Classes |
Second Week of Classes |
50% Refund of Tuition and Room/Board* for Withdrawn Classes |
Third Week of Classes |
25% Refund of Tuition and Room/Board* for Withdrawn Classes |
After Third Week of Classes |
No Refund for Dropped Classes, Withdrawn Classes or Room/Board |
*If applicable |
|
- Federal Financial Aid will be returned to the correct programs based on the length of time you attended classes as established by federal guidelines. Once 60% of the semester or term has passed there will be no adjustments made to these programs. Please contact the Financial Aid Office for these dates.
- All VWU Scholarships and Grants and Virginia State Aid, will be adjusted based on the percentage of Tuition and fees being charged at the point of withdrawing.
- Please note that the return of any aid may create an unpaid balance. If you receive a refund check prior to withdrawing, you may be responsible for returning those funds to VWU.
- An administrative fee of 5% of the total semester charges, or $100, whichever is less will be added to your account if you withdrawal for any reason.
Return of Military Tuition Assistance (TA):
Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.
To comply with the Department of Defense policy, Virginia Wesleyan University will return any unearned TA funds on a prorate basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. These funds are returned to the military service branch. Instances when a Service member stops attending due to a military service obligation, VWU will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.
Withdrawing or dropping courses prior to the start of classes, 100% of TA is returned to the military service branch.
15-week Course Withdraw submitted, the 60% of course is completed at 9 weeks
12-week Course Withdraw submitted, the 60% of course completed at 7.2 weeks
7.5-week Course Withdraw submitted, the 60% of course completed at 4.5 weeks